Getting Baca County Court Records
Faith Camp is Clerk of Court and Jury Commissioner. She maintains Baca County court records for the combined District and County Court. Want to know when something happens next? Check the state Docket Search first. For a full case history or a particular filed item, the Record/Document Request Form is the tool. The Baca-specific request routing source spells out where a Baca request goes:
Routing: the form sends Baca requests to the combined court, not to the elected County Clerk and Recorder.
- Identify the case with its number, year, type, and party names when possible.
- Choose the ROA, exact filing, judgment, decree, transcript request, or certified copy needed.
- Submit online, visit Suite 5, mail the request, or call the clerk for instructions.
- Provide identification when protected case review requires it.
- Obtain the fee quote and delivery instructions before relying on a turnaround date.
Baca County Request Channels
The online form is only one route among several. You can visit the clerk's counter at 741 Main Street, Suite 5, Springfield, Colorado 81073. The local phone number is 719-361-7020. Counter hours run Monday through Friday, 8:30 a.m. to 4:30 p.m. The office closes from 12:00 to 1:00 p.m. Mail and in-person delivery both work, and transcript instructions allow email as well. The record form itself routes requests to BacaCountyReports@judicial.state.co.us and diane.crow@judicial.state.co.us.
A fax number, 719-931-0389, appears in official listings. But the form does not name fax as a way to submit a record request. Check first. The court promises no lobby terminal and no daily paper calendar. Call ahead before making the trip. Staff can walk you through record options, costs, and identification. They cannot give legal advice. And remember that the statewide docket search shows schedules only, not document images.
Court Record Types
Different Baca County court records serve different jobs. The free docket event tells you where and when. An ROA summarizes the whole case in time order and can include charges, sentences, and minute orders. Filed records give you the text of a complaint, petition, order, decree, judgment, or another item you name. Certification authenticates a copy for formal use. A hearing transcript captures what was said out loud.
- Register of Action or ROA for chronological case history
- Criminal complaint or information, disposition, sentence order, protection order, or ticket
- Civil order for judgment, transcript of judgment, satisfaction, or protection order
- Family decree, parenting plan, separation agreement, support order, petition, or related filing
- Probate letters, will, trust, application, petition, closing record, or claim where access permits
- Certified or exemplified copies of specifically named documents
Pick the exact product before you ask. A calendar printout is not a certified Baca County court record, and an ROA will not equal every document in the file.
Baca County ROA Checkbox
The request form includes a dedicated Register of Action/ROA checkbox. Per the form, an ROA is a brief explanation of the case. It can include charges, sentences, and minute orders. Do you need procedural history, not just the next hearing date? Choose it. Help the clerk find the file. Add the case number, case type, year, location, and party names. The official record and document request form lays out these choices:
Those options show why a precise request beats asking for everything tied to a name. You can also request certification or exemplification for selected documents on the same form.
Inside a Baca County Court Record
What sits inside a Baca County court record? It depends on the case type and its access status. A file may hold initiating pleadings, later motions, court orders, and a judgment or disposition. The ROA works like a time-line index, while a filed document gives the actual words. Exhibits and protected attachments may be handled separately. Sensitive identifiers can be redacted before release.
| Case number | The year, class, and sequence, such as 2019T999999. |
|---|---|
| Caption and parties | The names and roles used to identify the matter. |
| ROA entries | Chronological events, including minute orders, settings, charges, or sentences when applicable. |
| Pleadings | Complaints, petitions, motions, responses, and other filed papers. |
| Orders and judgments | The judge's directives, rulings, decrees, disposition, or enforceable judgment. |
| Certification | The clerk's authentication of the requested copy. |
Baca County Transcript Requests
Two different Baca County court records go by similar names. A transcript of judgment is a certified civil judgment record, used for enforcement or recording. A hearing transcript is a word-for-word account of spoken proceedings. A transcriber or reporter prepares it. For the hearing record, complete JDF 4. Submit it by mail, delivery, or email under the Fifteenth District instructions.
The transcriber or reporter quotes an estimate first. Work starts once you pay the deposit, and delivery follows final payment. Chief Justice Directive 05-03 bars supplying audio CDs or tapes. The $25 published transcript-of-judgment charge will not buy a hearing transcript. Name the date, court, case number, and proceeding. The clerk can then route your request to the right record maker.
Fees and Certified Copies
Plain copies and authenticated Baca County court records do not cost the same. Chief Justice Directive 06-01 sets the fee estimates, which can be waived when the directive or state statute requires it. The form lists every payment type nowhere and promises no single certification turnaround, so ask for a quote and instructions.
| Item | Published amount |
|---|---|
| Plain copy | $0.25 per page |
| Party or attorney copy maximum | $15 regardless of pages; no maximum for nonparties |
| Transcript of judgment | $25 |
| Certificate of satisfaction | $20 |
| Certified or exemplified copy | $20 per document |
| Name search | $5 |
| Off-site retrieval | Actual cost |
| Research or redaction after the first hour | $30 per hour in 15-minute increments |
Baca County Combined Court Clerk
741 Main Street, Suite 5
Springfield, CO 81073
719-361-7020
Baca County Response Timing
How fast will a Baca County court record request come back? The Judicial Branch says a properly identified request is usually filled right away. It is otherwise answered within three business days. Treat that as a baseline, not a guarantee. Qualifying circumstances can stretch the clock by seven business days. Old files stored off-site may need paid retrieval at actual cost. Very broad requests invite research or redaction charges once the first hour passes.
Help the clerk move quickly. Include your contact information and mailing address. Add party names, case type, the year the case was filed, the Baca location, and the exact record you want. Add the case number if you have it. The form also takes a date of birth for the primary party. Protected files may demand a government photo ID. Expect a quote if certification, off-site storage, or heavy redaction is involved.
Remember what a "response" means. It might be a fee estimate. It might be an ID request or a notice that the clerk needs more time. The finished packet does not always arrive with it. Answer any clerk question about the case number or document quickly, since a stalled request helps no one. If a legal deadline rides on the record, say so. But stating a deadline does not change how retrieval or review is authorized.
Sealed Records and Public Access
For Baca County court case records, Chief Justice Directive 05-01 is the controlling authority. Public access there means you can inspect and copy publicly available information. Exclusions, redaction, and copying costs still apply. Colorado's Public Access Rule 2 sits elsewhere. It covers Judicial Branch administrative records, not the case file itself. Skip the County Clerk and Recorder. A court-file request is not a Colorado Open Records Act matter.
The official access policy sets out these rules in full:
It anchors the clerk's review of sealed, juvenile, probate, and protected requests.
Key rules: CJD 05-01 controls inspection, copies, redaction, exclusions, and cost recovery for case files.
Public Access Rule 2 governs Judicial Branch administrative records, not ordinary case documents.
C.R.S. sections 24-72-703 and 19-1-304 address criminal sealing and limited juvenile access.
A sealed Baca County record falls outside ordinary public access. Identifiers, medical material, juror information, and similar protected content may be withheld or redacted from any docket copy you receive.
Federal Records Beyond Baca County
Baca County state records and federal records live with different offices. Federal cases go elsewhere. They run through the U.S. District Court for the District of Colorado and its PACER/CM-ECF system. Bankruptcy belongs to the U.S. Bankruptcy Court for the District of Colorado. The official PACER source explains registration and fees:
The federal system links docket entries to filed PDFs and bills its own charges. It will not hand you Baca County state court documents. For free federal copies, RECAP and CourtListener may hold contributed files:
That archive stays incomplete. It is not the official custodian of anything. State files come from Faith Camp's office; federal ones from the federal clerk or PACER. If you hold only a case identifier, the Baca County case lookup can pin down the state setting before you request documents.